Property Management

Protect your investments, preserve asset value, and maintain steady rental income with our hands-off daily operations management.

About Our Services

Professional Property Management Services

Heritage Home Realty Group LLC offers professional property management services to help property owners protect their investments, preserve asset value, and maintain steady rental income. Based in Yorktown, VA, our property management program is designed for both individual landlords and investors who prefer a hands-off approach to day-to-day operations. Led by Realtor Taylor Stubbs, our team brings local market knowledge, reliable vendor relationships, and transparent financial reporting to every managed property.

Why Professional Property Management Matters

Property management transforms an ownership experience. It lowers vacancy risk, ensures timely rent collection, enforces lease terms fairly, and coordinates maintenance efficiently. Professional management also reduces legal exposure by maintaining lease compliance and documenting communications and repairs. For investors with multiple properties or owners living out of the area, management is often the difference between profitable ownership and a time-consuming liability.

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Heritage Home Property Management Portal

Existing owners and tenants can access their secure online accounts to view statements, pay rent, or submit maintenance requests.

Core Property Management Services

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Tenant Placement and Screening

Comprehensive marketing, applicant screening, and lease execution.

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Rent Collection and Accounting

Timely rent collection with secure payment options and monthly financial reporting.

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Maintenance Coordination

Routine maintenance, emergency repairs, scheduled inspections, and vendor management.

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Lease Enforcement and Renewals

Managing lease compliance, renewals, rent adjustments, and notice periods.

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Move-In and Move-Out Inspections

Documenting property condition to protect security deposits.

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Legal Compliance

Ensuring leases and practices comply with Virginia law and local ordinances.

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Eviction Support

Coordinating legal steps for eviction if necessary, with careful documentation.

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Financial Reporting

Regular statements including income, expenses, and tax-ready documents.

Our Property Management Process

Onboarding & Property Assessment

We inspect the property, document its condition, and recommend initial repairs or improvements to make it tenant-ready.

Market-Based Rent Pricing

We set an appropriate rent based on comparable properties and demand in Yorktown.

Marketing & Tenant Selection

We market the property broadly, perform thorough tenant screening, and verify employment, income, and rental history.

Lease & Move-In

We execute the lease, collect deposits, and conduct a detailed move-in inspection with photo documentation.

Ongoing Management

We collect rent, coordinate maintenance, perform periodic inspections, and handle tenant communications.

Financial Transparency

Owners receive regular statements and access to an owner portal for document review and transaction history.

Financial Management and Reporting

Owners receive detailed monthly statements that include:

Rent collected and disbursements
Items paid on the owner’s behalf (repairs, utilities if applicable)
Property expenses and reserves
Tenant security deposit accounting
Year-end statements suitable for tax preparation

Legal Compliance and Risk Management

We maintain compliance with Virginia landlord-tenant law, fair housing rules, and local ordinances. Our process includes:

Proper security deposit handling and documentation
Lawful notice procedures for lease violations or nonpayment
Clear lease clauses that address maintenance responsibilities, pet policies, and permitted use
Documentation of all tenant communications to reduce dispute risk

Owner Communication

We prioritize clear and timely communication:

Monthly financial statements and occupancy reports
Immediate notification for emergency repairs or lease violations
Regular performance reviews and recommendations for rent adjustments or capital investments

Fees and Contract Terms

Management fees are structured to reflect service levels—standard full-service management vs. tenant placement-only options. We provide a transparent contract outlining the management scope, fee schedule, and termination terms. During the onboarding consultation, we present a sample agreement and explain all potential owner costs, including maintenance authorization thresholds.

Handling Vacancies and Turnover

Our goal is to minimize vacancy time. We:

Conduct market-based rent adjustments
Prepare move-out checklists and coordinate repairs for re-listing
Market the property aggressively to reduce downtime
Provide staging and curb appeal recommendations when required

Maintenance and Vendor Management

We manage a trusted roster of local vendors for plumbing, electrical, HVAC, landscaping, and general repairs. Each vendor is vetted for quality and responsiveness. For significant repairs or capital improvements, we provide owner approvals and bids to help control costs and timelines.

Frequently Asked Questions (Common Owner)

  • How are maintenance costs controlled?

    We provide approved vendor lists, multiple bids for major repairs, and owner approval thresholds to keep expenses controlled and transparent.

  • Do you manage HOA properties?

    Yes. We coordinate with HOA management to ensure compliance with community rules and fees.

  • How often do owners receive statements?

    Monthly statements are standard, with immediate notifications for major repairs or legal issues.

Contact

To request a property management proposal, speak with our management team, or schedule an onboarding assessment, call (757) 272-5585 or visit our office at 6632 George Washington Memorial Hwy, Yorktown, VA 23692. We’ll provide a custom management plan tailored to your property and investment objectives.